Property Details

• Property address: [Address]
• Tenancy start date: [Date]
• Tenancy end date: [Date]
• Check-out date: [Date]
• Check-out time: [Time]
• Tenant(s) present: [Yes / No / Name(s)]
• Inspector name: [Name]
• Deposit scheme: [Scheme name and reference]
• Deposit amount: £[Amount]

Keys Returned

• Front door keys: [Number returned] of [Number issued]
• Back door keys: [Number returned] of [Number issued]
• Mailbox / communal keys: [Number returned] of [Number issued]
• Parking permit / fob: [Returned / Not returned]

Meter Readings at Check-Out

• Gas meter reading: [Reading] — [Meter number]
• Electricity meter reading: [Reading] — [Meter number]
• Water meter reading (if applicable): [Reading]

Room-by-Room Condition Report

For each room, record the condition at check-out and compare with the inventory. Use the condition codes: G = Good, FWW = Fair Wear and Tear, D = Damage (beyond fair wear and tear), C = Cleaning required.

Entrance Hall / Landing

• Walls and ceiling: [Condition code] — [Notes]
• Floor / carpet: [Condition code] — [Notes]
• Doors and frames: [Condition code] — [Notes]
• Light fittings: [Condition code] — [Notes]

Living Room / Lounge

• Walls and ceiling: [Condition code] — [Notes]
• Floor / carpet: [Condition code] — [Notes]
• Windows and curtains/blinds: [Condition code] — [Notes]
• Furniture (if furnished): [Condition code] — [Notes]
• Light fittings: [Condition code] — [Notes]
• Sockets and switches: [Condition code] — [Notes]

Kitchen

• Walls and ceiling: [Condition code] — [Notes]
• Floor: [Condition code] — [Notes]
• Units and worktops: [Condition code] — [Notes]
• Oven and hob: [Condition code] — [Notes]
• Extractor fan: [Condition code] — [Notes]
• Fridge / freezer: [Condition code] — [Notes]
• Washing machine / dishwasher: [Condition code] — [Notes]
• Sink and taps: [Condition code] — [Notes]

Bedroom(s)

Repeat for each bedroom:

• Bedroom [number]: Walls [code], Floor [code], Windows [code], Furniture [code], Notes: [Notes]

Bathroom(s)

• Walls and ceiling: [Condition code] — [Notes]
• Floor: [Condition code] — [Notes]
• Bath / shower: [Condition code] — [Notes]
• Toilet: [Condition code] — [Notes]
• Sink and taps: [Condition code] — [Notes]
• Extractor fan: [Condition code] — [Notes]
• Mould / damp: [Condition code] — [Notes]

Garden / Outdoor Areas

• Garden condition: [Condition code] — [Notes]
• Bins: [Returned / Missing / Damaged]
• Outbuildings / shed: [Condition code] — [Notes]

Cleanliness Summary

• Overall cleanliness: [Professional clean required / Satisfactory / Below standard]
• Specific cleaning issues: [Details]
• Estimated cleaning cost: £[Amount] (if applicable)

Proposed Deductions

• Cleaning: £[Amount] — [Reason and evidence reference]
• Damage — [item]: £[Amount] — [Reason and evidence reference]
• Missing items: £[Amount] — [Reason and evidence reference]
• Outstanding rent: £[Amount]
• Total proposed deductions: £[Amount]
• Deposit to be returned: £[Amount]

Signatures

Landlord/Agent: _________________________ Date: _____________

Tenant (if present): _________________________ Date: _____________

Tenant signature confirms attendance at check-out inspection only — not acceptance of any proposed deductions.