How to Use This Tracker

Complete one row per property. Update the 'Current expiry' and 'Next due' columns each time a certificate is renewed. The 'Status' column should be updated to reflect: Valid, Due within 8 weeks, Overdue, or Exempt (where a valid exemption is registered).

Gas Safety Certificate (CP12)

Required annually for every property with gas appliances. Must be carried out by a Gas Safe registered engineer.

• Property address: [Address]
• Engineer name and Gas Safe number: [Details]
• Current certificate date: [Date]
• Current expiry date: [Date]
• Next renewal due: [Date — 12 months from issue]
• Provided to tenant: [Yes / Date provided]
• Status: [Valid / Due / Overdue]

Electrical Installation Condition Report (EICR)

Required every 5 years (or at change of tenancy if sooner). Must be carried out by a qualified electrician.

• Property address: [Address]
• Electrician name and NICEIC/NAPIT number: [Details]
• Current EICR date: [Date]
• Current expiry date: [Date — 5 years from issue]
• Next renewal due: [Date]
• Remedial works required: [Yes / No — if yes, completion date]
• Provided to tenant: [Yes / Date provided]
• Status: [Valid / Due / Overdue]

Energy Performance Certificate (EPC)

Required before marketing a property to let. Valid for 10 years. Minimum rating E (or valid exemption registered).

• Property address: [Address]
• Current EPC rating: [A–G]
• EPC issue date: [Date]
• EPC expiry date: [Date — 10 years from issue]
• EPC register reference: [Reference number]
• Meets minimum E standard: [Yes / No — if no, exemption registered?]
• Provided to tenant: [Yes / Date provided]
• Status: [Valid / Due / Overdue / Exempt]

Smoke and Carbon Monoxide Alarms

At least one smoke alarm on every storey used as living accommodation. CO alarm in every room with a fixed combustion appliance (excluding gas cookers).

• Property address: [Address]
• Smoke alarms installed: [Number and locations]
• CO alarms installed: [Number and locations]
• Last tested: [Date — test at start of each tenancy]
• Tested by: [Landlord / Agent / Tenant]
• Status: [Compliant / Action required]

HMO Licence (if applicable)

Required for HMOs with 5 or more occupants forming 2 or more households (mandatory licensing), or as required by local authority additional/selective licensing schemes.

• Property address: [Address]
• Licence number: [Number]
• Licence issue date: [Date]
• Licence expiry date: [Date]
• Licence conditions: [Key conditions summary]
• Status: [Valid / Due for renewal / Expired]

Legionella Risk Assessment

Required for all rental properties. No fixed renewal period — review when there are changes to the water system or tenancy. Typically every 2 years as best practice.

• Property address: [Address]
• Assessment date: [Date]
• Assessor: [Name]
• Next review due: [Date]
• Actions required: [Yes / No — if yes, details]
• Status: [Current / Review due]