Property Details

• Property address: [Full address]
• Property reference: [Your internal reference]
• Date last updated: [Date]

Landlord and Agent

• Landlord name: [Name]
• Landlord phone: [Number]
• Landlord email: [Email]
• Landlord address: [Address for service of notices]
• Letting agent: [Name]
• Agent phone: [Number]
• Agent emergency out-of-hours: [Number]
• Property manager: [Name and direct contact]

Emergency Services

• Police (non-emergency): 101
• Gas emergency (National Gas): 0800 111 999
• Electricity emergency (local DNO): [Number — find at energynetworks.org]
• Water emergency (local water company): [Number]
• Nearest A&E hospital: [Name and address]

Contractors

Record your preferred contractors for this property. Ensure all tradespeople hold appropriate qualifications and insurance.

• Gas Safe engineer: [Name] — [Phone] — Gas Safe No: [Number]
• Electrician: [Name] — [Phone] — NICEIC/NAPIT No: [Number]
• Plumber: [Name] — [Phone]
• Locksmith: [Name] — [Phone]
• Roofer: [Name] — [Phone]
• General maintenance: [Name] — [Phone]
• Pest control: [Name] — [Phone]
• Glazier: [Name] — [Phone]

Utilities

• Gas supplier: [Name] — Account No: [Number] — Phone: [Number]
• Electricity supplier: [Name] — Account No: [Number] — Phone: [Number]
• Water supplier: [Name] — Account No: [Number] — Phone: [Number]
• Broadband provider: [Name] — Account No: [Number] — Phone: [Number]

Property Locations

• Gas meter location: [Description]
• Electricity meter location: [Description]
• Water meter location: [Description]
• Stopcock location: [Description]
• Fuse box / consumer unit location: [Description]
• Boiler location: [Description]

Insurance

• Buildings insurance: [Insurer] — Policy No: [Number] — Claims: [Phone]
• Contents insurance: [Insurer] — Policy No: [Number] — Claims: [Phone]
• Rent guarantee insurance: [Insurer] — Policy No: [Number] — Claims: [Phone]

Related Resources

• Tenant Welcome Pack — include this sheet in the welcome pack
• Move-In Checklist — confirm the sheet has been provided to the tenant
• Maintenance Request Log — record all repair requests
• Property Inspection Checklist — interactive inspection tool