[Landlord/Agent name and address]

[Date]

Dear [Tenant's name(s)],

Re: [Property address] — Annual Gas Safety Inspection

I am writing to let you know that the annual gas safety inspection for the above property is due. As your landlord, I am legally required to have all gas appliances and installations checked every 12 months by a Gas Safe registered engineer.

Proposed Appointment

• Date: [proposed date]
• Time: [proposed time, e.g., between 9am and 12pm]
• Engineer: [engineer name / company name]
• Gas Safe registration number: [number]
• Expected duration: Approximately 30–60 minutes

What Will Be Checked

• Gas boiler and central heating system
• Gas hob / cooker (if applicable)
• Gas fire (if applicable)
• All gas pipework and connections
• Flues and ventilation

Please Confirm

Please confirm whether the proposed date and time is convenient by contacting me on [phone number] or [email address] by [date — 3–5 days from this letter]. If the proposed time is not suitable, please suggest an alternative and I will do my best to accommodate you.

Please ensure that access is available to all rooms with gas appliances, including the boiler cupboard.

Thank you for your co-operation. If you have any questions, please do not hesitate to contact me.

Yours sincerely,

[Landlord/Agent name]
[Contact details]