[Landlord/Agent name and address]

[Date]

Dear [Tenant's name(s)],

Re: [Property address] — Gas Safety Inspection — Access Not Provided

I wrote to you on [date of Letter 1] requesting access for the annual gas safety inspection, which was scheduled for [date]. Unfortunately, access was not provided on that occasion.

Legal Requirement

As your landlord, I am legally required under the Gas Safety (Installation and Use) Regulations 1998 to have all gas appliances inspected annually by a Gas Safe registered engineer. You are required under your tenancy agreement to allow reasonable access for this purpose.

New Appointment

• Date: [new proposed date]
• Time: [proposed time]
• Engineer: [engineer name / company]

Please confirm this appointment by contacting me on [phone number] or [email address] by [date]. If this date is not convenient, please suggest an alternative within the next 7 days.

Consequences of Continued Refusal

If you continue to refuse access for the gas safety inspection, I may have no option but to:

• Treat your refusal as a breach of your tenancy agreement
• Apply to the court for an order requiring you to allow access
• Serve a Section 8 notice on the grounds of breach of tenancy (Ground 12)

I hope we can resolve this matter without the need for legal action. Please contact me as soon as possible.

Yours sincerely,

[Landlord/Agent name]
[Contact details]