Part 1 — Property Details

• Property address: [Full address including postcode]
• Current rent: [£ per month]
• Proposed new rent: [£ per month]
• Proposed increase amount: [£ per month]
• Proposed increase percentage: [%]
• Date Section 13 notice to be served: [DD/MM/YYYY]
• Date new rent to take effect: [DD/MM/YYYY]
• Date last rent increase: [DD/MM/YYYY or "No previous increase"]

Part 2 — Property Description

Describe the property accurately so comparables can be properly assessed.

• Property type: [e.g. 2-bedroom terraced house / 1-bedroom flat]
• Floor area (approx): [sq ft or sq m if known]
• Condition: [e.g. recently refurbished / well maintained / standard]
• Furnishing: [Unfurnished / Part-furnished / Fully furnished]
• Parking: [Yes — off-street / Yes — on-street permit / No]
• Garden: [Yes — private / Yes — shared / No]
• EPC rating: [e.g. C]
• Any notable features: [e.g. south-facing garden, recently fitted kitchen]

Part 3 — Open Market Comparable Evidence

Record at least three comparable properties currently let or recently let in the same area. Use Rightmove, Zoopla, OnTheMarket or local letting agent data. The Tribunal will look for comparables that are genuinely similar in type, size, condition and location.

Comparable 1

• Address / area: [Address or postcode sector]
• Property type: [e.g. 2-bed terraced house]
• Rent: [£ per month]
• Date listed / let: [DD/MM/YYYY]
• Source: [e.g. Rightmove listing / local agent / Zoopla]
• URL or reference: [Link or reference number]
• Notes on similarities / differences: [e.g. similar size but no parking]

Comparable 2

• Address / area:
• Property type:
• Rent:
• Date listed / let:
• Source:
• URL or reference:
• Notes on similarities / differences:

Comparable 3

• Address / area:
• Property type:
• Rent:
• Date listed / let:
• Source:
• URL or reference:
• Notes on similarities / differences:

Add further comparables as needed. The more evidence you have, the stronger your position.

Part 4 — Local Market Commentary

Note any relevant local market factors that support the proposed rent level.

• General market direction: [e.g. rents in this area have increased by approximately X% over the past 12 months]
• Demand / supply factors: [e.g. low rental stock in this postcode / high demand from professionals]
• Any local factors affecting value: [e.g. new transport link / school catchment area]
• Source of market commentary: [e.g. local agent advice / Rightmove rental trends / Zoopla rental index]

Part 5 — Improvements and Investment

Record any improvements made to the property since the last rent review that may justify a higher rent.

• Improvement 1: [Description] — Cost: [£] — Date completed: [DD/MM/YYYY]
• Improvement 2: [Description] — Cost: [£] — Date completed: [DD/MM/YYYY]
• Total investment since last review: [£]

Part 6 — Summary and Conclusion

• Proposed rent is: [In line with / below / above] the open market evidence
• Basis for proposed rent: [Brief summary — e.g. "The proposed rent of £X is consistent with comparable properties in the area currently letting at £X to £X per month."]
• Record completed by: [Name]
• Date: [DD/MM/YYYY]

Retaining This Record

Keep this record with a copy of the Section 13 notice and all comparable evidence (screenshots, printouts, agent letters). If the tenant refers the notice to the First-tier Tribunal, you will need to produce this evidence at the hearing. The Tribunal will set the rent at the open market level — your evidence helps ensure that level is accurately assessed.

Related Resources

• How to Increase Rent — full step-by-step guide to the Section 13 process
• Section 13 Rent Increase Notice (Form 4A) — the prescribed notice form
• Document Serving Record — record proof of service of the notice