[Landlord/Agent name and address]

[Date]

Dear [Tenant's name(s)],

Re: [Property address] — Routine Property Inspection

I am writing to give you notice that I would like to carry out a routine inspection of the above property. As your landlord, I carry out periodic inspections to check the condition of the property and to identify any maintenance or repair issues.

Proposed Inspection

• Date: [proposed date]
• Time: [proposed time, e.g., between 10am and 12pm]
• Carried out by: [Landlord name / Agent name]
• Expected duration: Approximately 20–30 minutes

What Will Be Inspected

• General condition and cleanliness of the property
• Any repairs or maintenance issues that need attention
• Smoke and carbon monoxide alarm functionality
• Condition of fixtures, fittings, and appliances
• Garden condition (if applicable)

Please Confirm

Please let me know if the proposed date and time is convenient by contacting me on [phone number] or [email address]. If you would prefer a different time, please suggest an alternative and I will do my best to accommodate you.

You are welcome to be present during the inspection. If you are unable to be present, please let me know and we can make alternative arrangements.

Reporting Repairs

If there are any repairs or maintenance issues you would like me to look at during the inspection, please let me know in advance so I can make the necessary arrangements.

Thank you for your co-operation.

Yours sincerely,

[Landlord/Agent name]
[Contact details]