[Landlord/Agent name and address]

[Date]

Dear [Tenant's name(s)],

Re: [Property address] — End of Tenancy Arrangements

I am writing to confirm the arrangements for the end of your tenancy at the above property. Your tenancy will end on [date].

Move-Out Date and Time

Please ensure the property is fully vacated and all keys are returned by[time] on [date]. If you need to arrange a different time, please contact me as soon as possible.

Final Inspection

A check-out inspection will be carried out on [date] at[time]. You are welcome to attend. The property will be compared against the inventory completed at the start of your tenancy.

To avoid deductions from your deposit, please ensure:

• The property is thoroughly cleaned throughout, including oven, fridge, and bathroom
• All rubbish is removed from the property and garden
• Any damage caused during the tenancy is reported and, where possible, repaired
• The garden is left in a tidy condition (if applicable)
• All furniture and items from the original inventory are present and in good condition

Keys

All keys, fobs, and access devices must be returned to [address] by [time] on [date]. Please do not post keys through the letterbox unless agreed in advance.

Meter Readings

Please take final meter readings for gas, electricity, and water on your last day and send them to me at [email address]. Please also contact your utility providers to close your accounts and provide your forwarding address.

Council Tax

Please notify your local council of your move-out date so that council tax is transferred correctly. The landlord will be responsible for council tax from the day after your tenancy ends.

Deposit Return

Your deposit of £[amount] is held with [deposit scheme name], reference [reference number]. Following the final inspection, I will contact you within 10 days to confirm the return of your deposit or to provide a breakdown of any proposed deductions.

If you disagree with any deductions, you have the right to use the deposit scheme's free Alternative Dispute Resolution (ADR) service.

Forwarding Address

Please provide your forwarding address so that any correspondence can be sent to you after you leave. You can email this to [email address] or provide it on the day of the inspection.

Thank you for your tenancy. If you have any questions, please contact me on [phone number] or [email address].

Yours sincerely,

[Landlord/Agent name]
[Contact details]