[Landlord/Agent name and address]

[Date]

Dear [Tenant's name(s)],

Re: [Property address] — Acknowledgement of Notice to Vacate

Thank you for your notice to end your tenancy at the above property. I am writing to confirm receipt of your notice and to set out the arrangements for your move-out.

Confirmed Move-Out Date

Your tenancy will end on [date]. Please ensure the property is vacated and all keys are returned by [time] on that date.

Final Inspection

A final check-out inspection will be carried out on [date] at[time]. You are welcome to be present during the inspection. The property will be compared against the original inventory signed at the start of your tenancy.

Please ensure the property is clean and in good condition before the inspection. Any damage beyond fair wear and tear may be deducted from your deposit.

Keys

All keys, fobs, and access devices must be returned to [address / agent's office] by [time] on [date]. Please do not post keys through the letterbox unless agreed in advance.

Meter Readings

Please take final meter readings for gas, electricity, and water on your last day and provide these to me/us. You should also contact your utility providers to close your accounts and provide your forwarding address.

Deposit Return

Your deposit of £[amount] is held with [deposit scheme name], reference [reference number]. Following the final inspection, I will contact you within 10 days to confirm the return of your deposit or to provide a breakdown of any proposed deductions with supporting evidence.

If you disagree with any deductions, you have the right to raise a dispute with the deposit scheme's free Alternative Dispute Resolution (ADR) service.

Forwarding Address

Please provide your forwarding address so that any correspondence or deposit return can be sent to you. You can email this to [email address] or provide it on the day of the inspection.

Outstanding Rent

Please ensure all rent is paid up to and including your last day of tenancy. Any outstanding rent will be deducted from your deposit.

If you have any questions about the move-out process, please do not hesitate to contact me on [phone number] or [email address].

Yours sincerely,

[Landlord/Agent name]
[Contact details]