[Landlord/Agent name and address]

[Date]

Dear [Previous Landlord's name],

Re: Reference Request for [Tenant's full name]

I am writing to request a reference for [Tenant's full name], who has applied to rent a property from me and has given your name as a previous landlord.

[Tenant's name] has given their written consent for me to contact you and for you to provide the information requested below. A copy of their consent is available on request.

Tenancy Details to Confirm

Could you please confirm the following details regarding [Tenant's name]'s tenancy with you:

• Property address rented from you
• Tenancy start date and end date
• Monthly rent amount
• Was rent paid on time and in full throughout the tenancy?
• Were there any rent arrears? If so, please provide details.
• Was the property left in good condition at the end of the tenancy?
• Were any deposit deductions made? If so, for what reason?
• Were there any complaints from neighbours or other issues during the tenancy?
• Did the tenant comply with the terms of the tenancy agreement?
• Would you rent to this tenant again?

Any Other Relevant Information

Please feel free to add any other information you consider relevant to my assessment of this tenant's suitability.

Confidentiality

The information you provide will be used solely for the purpose of assessing this tenant's application and will be held in accordance with UK GDPR.

Please respond by [date — 5–7 days] by email to [email address] or by post to the address above. If you have any questions, please contact me on [phone number].

Thank you for your assistance.

Yours sincerely,

[Landlord/Agent name]
[Contact details]

Reference Response Form

(For previous landlord to complete and return)

• Property address: _________________________
• Tenancy dates: From __________ To __________
• Monthly rent: £__________
• Rent paid on time: Yes / No / Mostly
• Any arrears: Yes / No — Details: _________________________
• Property condition at end: Excellent / Good / Fair / Poor
• Deposit deductions made: Yes / No — Reason: _________________________
• Any complaints or issues: Yes / No — Details: _________________________
• Would rent to again: Yes / No / With reservations
• Additional comments: _________________________

Signed: _________________________ Date: ___________
Name: _________________________