Mid-Tenancy Property Inspection Report

Important Legal Note

You must give at least 24 hours' written notice before entering a property. Entering without notice (except in genuine emergency) is a breach of the tenant's right to quiet enjoyment and may constitute harassment under the Protection from Eviction Act 1977.

Document Overview

Regular inspections — typically every 3–6 months — allow you to identify maintenance issues early, check the property is being looked after, and build a contemporaneous record of condition throughout the tenancy.

Before the Inspection:

Give at least 24 hours' written notice (Landlord and Tenant Act 1985, s.11)
Agree a convenient time with the tenant
Bring the previous inspection report for comparison

What the Report Covers:

Exterior — roof, gutters, walls, windows, garden
Each room — walls, ceiling, floor, windows, fixtures, fittings, cleanliness
Kitchen — appliances, ventilation, signs of damp
Bathroom — seals, ventilation, signs of mould
Heating and hot water — boiler, radiators, controls
Safety — smoke alarms tested, CO alarm present, fire escape clear
Maintenance issues identified — description, urgency, action required
Tenancy compliance — unauthorised occupants, pets, subletting
Overall condition rating — good / satisfactory / requires attention

After the Inspection:

Send a copy to the tenant within 5 working days
Log any maintenance issues in the maintenance request log
Follow up on any tenancy compliance concerns in writing

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