Choose the Correct Tenancy Type

Under the Renters' Rights Act, all new private tenancies in England are assured periodic tenancies. Fixed-term tenancies are no longer permitted for new lettings.

Right to Rent Checks

You must check that every adult occupier (aged 18+) has the right to rent in England before the tenancy starts. This applies to all adults who will live in the property — not just the named tenant.

Prepare the Tenancy Agreement

The tenancy agreement sets out the rights and obligations of both parties. It must be an assured periodic tenancy, include all required clauses, and be signed by all tenants before the tenancy starts.

Deposit Protection

You must protect the deposit in a government-approved scheme within 30 days of receiving it. The maximum deposit is five weeks' rent (for annual rent under £50,000).

Serve Prescribed Information

Within 30 days of receiving the deposit, you must serve the prescribed information on the tenant. This is a separate requirement from protecting the deposit — you must do both.

Gas Safety Certificate

If the property has a gas supply, you must provide a copy of the current Gas Safety Certificate (CP12) to the tenant before they move in, or on the day of move-in.

Electrical Safety (EICR)

You must have a valid Electrical Installation Condition Report (EICR) and provide a copy to new tenants before they move in. EICRs are valid for five years.

Energy Performance Certificate (EPC)

The property must have a valid EPC with a rating of E or above (or an exemption). You must provide a copy to the tenant at the start of the tenancy.

Smoke & Carbon Monoxide Alarms

You must fit a working smoke alarm on every floor and a carbon monoxide alarm in every room with a fixed combustion appliance (including gas boilers). Test them on the first day of the tenancy.

Tenant Information Sheet

From 1 May 2026, the government's 'How to Rent' guide has been abolished and replaced by the new Tenant Information Sheet. You must provide the current version to every new tenant at the start of every new tenancy. This applies to tenancies starting on or after 1 May 2026 only — do not serve it on tenants whose tenancy started before that date.

Inventory & Schedule of Condition

Complete a detailed room-by-room inventory with photographs before the tenant moves in. Get the tenant to sign it. This is your primary evidence in any deposit dispute.

Key Handover

Hand over keys on the agreed move-in date. Record the number and type of keys provided. Ensure the tenant has everything they need for the first day.

First Inspection

Carry out the first property inspection 6–8 weeks after move-in. This is your opportunity to check the property is being looked after and to address any early issues before they escalate.